To create a new Income Batch, select the Transactions module on the left side of your screen.
Select + Create Batch Securities.
Select + Create New Batch.
What type of transaction is this?
Select “Income (Dividend or Distribution)” from the drop down menu.
Reinvest?*
1. Select if the investor is choosing to reinvest or not.
Select the applicable offering from the drop down menu.
Action:
Select which trust companies to include (default is “Include all Trust Companies”).
Select Trust (only applicable if “Include Selected Trust Companies” or “Do not include selected Trust Companies” is chosen).
Select which trust companies to include/exclude from the drop down menu.
Begin Period Date:
Input begin period date from the calendar or by manually entering the date (optional). The begin date is used in pro-rating the calculation.
Choose to include begin date in calculation or not (only applicable if begin date was entered, default is 'NO').
End Period Date:
Input end period date from the calendar or by manually entering the date (default is the current date).
Show Zero Units:
Choose to include investors holding zero units in the batch (default is 'NO').
Click the Next Step button.
Status of Transaction:
Select which status the transaction(s) should be in to be included in the batch from the dropdown menu.
Requested Date:
Select the date from the calendar or by manually entering the date (default is the current date).
Approved Date:
Select the date from the calendar or by manually entering the date (optional).
Closed/Settlement Date:
Select the date from the calendar or by manually entering the date.
Confirmation Instruction:
Select from the dropdown menu. Please note confirmations are not sent until the transaction closes.
Dealer Role:
Select from the dropdown menu (default is 'Agent').
Show On Statement
Choose whether to display the transaction on the investor statement or not (default is 'Yes').
Specify transaction details:
Value/Unit to be received (choose method from drop down menu, default is 'Custom').
Text box is pre-filled if 'Use CMV' or 'Use PPU' are selected, but should be changed for the other options.
If there are any fees:
Select the type of fee to be charged from the 'Fee/Charge' drop down menu and enter a dollar value in the text box to the right.
Select any Other Charges from the second 'Fee/Charge' drop down menu, select how the fee or charge will be calculated from the 'NA' drop down menu, and enter the value in the text box to the right.
If the Issuer charges any fees:
Choose 'Yes' (default is 'No').
Select the type of fee to be charged from the “Fee/Charge” drop down menu, select how the fee or charge will be calculated from the “NA” drop down menu, and enter the value in the text box to the right
Click on the Create Batch button.
The batch will be queued and appear as 'Pending' in the Batches screen under 'Transaction Batches'.
Refresh to check the status, and click the eye icon once the status has changed to 'Draft'.
Edit Transaction Batch (if any changes or updates are required):
The batch may be edited by clicking the Edit button.
Scroll down to the 'Transaction Batch Listing' if no changes are required.
Transaction Batch Listing:
You can manually edit the number of units receiving income in the 'UNIT FACTOR' text box if desired (default is the investor’s current units).
You can manually edit the income being received per unit by the client in the CPU text box if desired (value will be pre-filled based on the 'Value/Unit' options from earlier).
You can manually select to import the income for each investor, or select 'All' above if all investors will be included. Note: Export Batch generates a CSV file of the income transaction.
Scroll up and select Start Batch Process when ready, or Cancel Batch to delete the batch.
Click on the Start Batch Process button.
The batch will be queued and appear as “Scheduled” in the Batches screen under 'Transaction Batches'.
Refresh to check the status. Batch will appear as 'Complete' under 'Processed Transaction Batches' when completed and will be assigned a batch number.
Click the batch number to review the transaction results.
