Select the Transactions Module on the left side of your screen.
Select + Create Batch Securities
Select + Create New Batch
What type of transaction is this?
Select “Income (Dividend or Distribution)” from the drop down menu
You will then have the ability to choose whether or not you allow for reinvestment. Select 'Yes' if you would like to trigger reinvestment calculations based on reinvestment percentage.
Offering
Select the applicable offering from the drop down menu
Action
Select which trust companies to include (default is “Include all Trust Companies”)
Select Trust (only applicable if “Include Selected Trust Companies” or “Do not include selected Trust Companies” is chosen)
Select which trust companies to include/exclude from the drop down menu
Begin Period Date
Input begin period date from the calendar or by manually entering the date (optional). The begin date is used in pro-rating the calculation.
End Period Date
Input end period date from the calendar or by manually entering the date (default is the current date)
Include Begin Date in Calculation
Choose to include begin date in calculation or not (only applicable if begin date was entered, default is “NO”)
Show Zero Units
Choose to include investors holding zero units in the batch (default is “NO”)
Click the Next Step button
Status of Transaction
Select which status the transaction(s) should be in to be included in the batch from the drop down menu
Requested Date
Select the date from the calendar or by manually entering the date (default is the current date)
Approved Date
Select the date from the calendar or by manually entering the date (optional)
Closed / Settlement Date
Select the date from the calendar or by manually entering the date
Confirmation Instruction
Select from the drop down menu. Please note: confirmations are not sent until the transaction closes.
Dealer Role
Select from the drop down menu (default is “Agent”)
Show On Statement
Choose whether to show the transaction on the statement or not (default is “YES”)
Next, you are able to specify the transaction details. Our system calculates distributions based on units held multiplied by the cost per unit. You are able to enter the CPU in the Value/Unit field:
Value/Unit to be received (choose method from drop down menu, default is “Custom”).
Text box is pre-filled if “Use CMV” or “Use PPU” are selected, but should be changed for the other options.
If there are any fees:
Select the type of fee to be charged from the “Fee / Charge” drop down menu and enter a dollar value in the text box to the right
Select any Other Charges from the second “Fee / Charge” drop down menu, select how the fee or charge will be calculated from the “NA” drop down menu, and enter the value in the text box to the right
If the Issuer charges any fees:
Choose “YES” (default is “NO”)
Select the type of fee to be charged from the “Fee / Charge” drop down menu, select how the fee or charge will be calculated from the “NA” drop down menu, and enter the value in the text box to the right
If you have allowed for reinvestment, the following default settings will be available to define as well:
Click on the Create Batch button.
The batch will be queued and appear as “Pending” in the Batches screen under “Transaction Batches”.
Refresh to check the status, and click the eye symbol once the status is “Draft”.
Once the batch has entered draft status, you can click on the eye icon to view all investors included in the batch and make any necessary edits before starting the batch process:
You are able to make any updates to the transaction default options that were previously entered:
As well, if you scroll down to the Transaction Batch Listing table, you will see a list of each individual investor included in the batch. From here, you can confirm that each investor's distribution looks as it should, and if not you can make any necessary edits to the editable fields (as seen below):
Transaction Batch Listing
You can manually edit the number of units receiving income in the “UNIT FACTOR” text box if desired (default is the investor’s current units).
You can manually edit the income being received per unit by the client in the “CPU” text box if desired (value will be pre-filled based on the “Value/Unit” options from earlier).
You can manually edit their Reinvestment % or Withholding Tax.
Once you have verified everything looks as expected, you can choose to select the transactions you would like to include in your batch. The default is 'All', but each transaction has a Yes/No toggle if you choose to exclude a few from your batch:
Once you have selected the transactions you want to include in your batch, click the 'Start Batch Process' button.
Click on the Start Batch Process button
The batch will be queued and appear as “Scheduled” in the Batches screen under “Transaction Batches”
Refresh to check the status. Batch will appear as “Complete” under “Processed Transaction Batches” when completed and will be assigned a batch number.
Click the batch number to review the transaction results.
