To create multiple transactions at once, you can use our Batch Transactions tool.
Navigate to the Transactions module.
Select + Create Batch Securities.
Select + Create New Batch.
What type of transaction is this?
Select “Return of Capital (Dividend or Distribution)” from the drop down menu.
Reinvest?
1. If you would like to trigger reinvestment calculations based on reinvestment percentage, select 'Yes'.
Offering
Select the applicable offering from the drop down menu.
Action
Select which trust companies to include (default is “Include all Trust Companies”).
Select Trust (only applicable if “Include Selected Trust Companies” or “Do not include selected Trust Companies” is chosen).
Select which trust companies to include/exclude from the drop down menu.
Begin Period Date
Input begin period date from the calendar or by manually entering the date (optional). The begin date is used in pro-rating the calculation.
End Period Date
Input end period date from the calendar or by manually entering the date (default is the current date).
Include Begin Date in Calculation
Choose to include begin date in calculation or not (only applicable if begin date was entered; default is no).
Show Zero Units
Choose to include investors holding zero units in the batch (default is no).
Click the Next Step button.
Status of Transaction
Select which status the transaction(s) should be in to be included in the batch from the drop down menu.
Date Fields
The Requested Date is the only required date field. The Approved and the Closed/Settled date are optional.
Confirmation Instruction
Select whether or not you require a Trade Confirmation to be generated.
Dealer Role
Select from the drop down menu (default is “Agent”).
Show On Statement
Choose whether to show the transaction on the statement or not (default is yes).
Next, specify the transaction details:
Value/Unit to be received (choose method from drop down menu, default is “Custom”).
Text box is pre-filled if “Use CMV” or “Use PPU” are selected, but should be changed for the other options.
If there are any fees:
Select the type of fee to be charged from the “Fee/Charge” drop down menu and enter a dollar value in the text box to the right.
You can choose drop down menu, select how the fee or charge will be calculated from the “NA” drop down menu, and enter the value in the text box to the right.
If the Issuer charges any Fees:
Choose “YES” (default is “NO”).
Select the type of fee to be charged from the “Fee/Charge” drop down menu, select how the fee or charge will be calculated from the “NA” drop down menu, and enter the value in the text box to the right.
Click on the Create Batch button.
The batch will be queued and appear as “Pending” in the Batches screen under “Transaction Batches”.
Refresh to check the status, and click the eye symbol once the status is “Draft”.
Once the batch is finished processing, you will be able to click 'Start Batch Process'. If the button is foggy, the batch is still processing.
Edit Transaction Batch (if any changes or updates are required):
The batch may be edited by clicking the Edit button.
Scroll down to the “Transaction Batch Listing” if no changes are required.
Transaction Batch Listing
You can manually edit the number of units receiving income in the “UNIT FACTOR” text box if desired (default is the investor’s current units).
You can manually edit the income being received per unit by the client in the “CPU” text box if desired (value will be pre-filled based on the “Value/Unit” options from earlier).
You can manually select to import the income for each investor, or select “All” above if all investors will be included. Note: Export Batch generates a CSV file of the return of capital transaction.
Scroll up and select Start Batch Process when ready, or Cancel Batch to delete the batch.
Click on the Start Batch Process button.
The batch will be queued and appear as “Scheduled” in the Batches screen under “Transaction Batches”.
Refresh to check the status. Batch will appear as “Complete” under “Processed Transaction Batches” when completed and be assigned a batch number.
Click the batch number to review the transaction results.
